Data usage is on the rise. Given our reliance on digital technology and the internet, the amount of data we’re all using is growing significantly. In this new remote working world, businesses need to be agile in order to react to changes in the market. That means a home-worker-friendly operation, minimising costs and maximising the Return on Investment of any services used.

One way you can help meet all three of these needs is by combining all staff data plans into a single shared data plan. But, when many mobile data plans include unlimited data already, or at least the option to add it to the contract, why are shared plans becoming so popular in business?

What is a shared data plan?

Managing personal data plans across your entire workforce a time-consuming and complicated process, especially as teams grow, or when users regularly exceed their allotted usage.

By combining all of your separate lines’ data allowance into one shared data pool, sometimes known as an ‘aggregated data allowance’, you only have one account to keep on top of. That’s why shared data plans are the perfect way to overcome increasing complexity while minimising spend.

What are the benefits of a shared data plan?

Especially for business customers, unlimited plans are expensive! If every single mobile line that your business uses had an unlimited data bolt on, you could be massively overpaying for the privilege of not having to worry about employee’s usage. Shared data plans enable businesses to offset high-usage lines with their lower usage ones, meaning every line still has enough data for their needs.

You also only have one account to manage
– one account number, one provider, one number to call.

That means it’s also a far simpler experience for your finance team. There’s only one account to manage and monthly payments are for more predictable, meaning better budget planning and a much lower chance of surprise costs at the end of the month. For example, if a member of staff goes over their phone plan’s allowance and you have to pay extra for a bolt-on to last them through the rest of the month.

Key benefits

  • Only one account to manage, increasing productivity
  • Heavy data-users and minimal data-users level each other out
  • Easy to budget for and predict ongoing costs
  • No need to alert specific users to heavy usage or purchase individual data top ups

What to look out for when choosing a shared data plan

However, the points above don’t mean that shared data plans are a catch-all solution for any and all businesses. There are some points to bear in mind.

Even though worldwide travel is heavily limited right now, international data usage and roaming charges are definitely worth exploring with your provider before you commit to a shared data plan. After all, there’s going to be a point when lockdowns are lifted and air travel regains popularity, and the last thing you need is a load of extra charges for using your data plan abroad.

Also, make sure you check the excess data charges, just in case your business as a whole goes over its allowance. Nearly all providers will also offer bolt-on data charges for an amount of data, if this happens, however these are typically more expensive per gigabyte than your aggregated data allowance, so double check those charges too.

Whether your data plans are for mobile broadband Wi-Fi dongles (especially useful if your home workers have an unreliable fixed line connection) or mobile phones, leveraging a shared data plan can help you save money, maximising the RoI you enjoy from your services.

Staff that need high data allowances can offset their usage against others who use theirs less. What’s more you can predict your costs far easier and prevent whoever’s paying the bills from having to juggle multiple accounts.

If you’re interested in cutting your costs and freeing up time for your team to concentrate on more important projects, get in touch and discover how Jutel can help your business thrive.